Job Detail

Job Description

The Finance Officer works under the direct supervision of the Finance Manager and under technical supervision of Country Finance Coordinator (CFC) and is responsible for ensuring effective, efficient and accurate financial operations and application of administrative procedures.

DUTIES/RESPONSIBILITIES:

• To manage the daily mission or base accounting transactions submitting daily the updated Journal (PN) to the Finance Manager ensuring all transactions are properly booked.
• Check on the procedure and documentation completeness for purchases (PR Procurement procedures according to INTERSOS and donor rules and procedures …etc.) proceed with the payments and avoiding delays. Verify working advance payment and clearances with logistician and program managers on a weekly basis and making sure the expenses and documentation are following procurement manual and donors’ requirements.
• Process monthly payment of salaries and income taxes ensuring timely submission to the tax authority before the deadline in the absence of the Finance Manager.
• Has primary responsibility for handling of the Office Safe and daily cash management in the absence of the Finance Manager. Ensures that cash is always safeguarded, and cash-count and reconciliation is done daily and on a monthly basis. While the monthly cash count is checked and signed by the CFC.
• Receive and double-check backup documentation received from sub-offices (Kandahar & Zabul) to ensure completeness in compliance and nothing is missing. Follow-up in case of missing requirements.
• Receive Contracts and Agreements for goods and supplies prepared by Logistics and other departments assign Contract numbers basing on the sequence coding in the Journal. Check for the proper calculation of WHT (Withholding Tax) in the contracts.
• Maintain good working relations with AZIZI bank and money transfer agent to ensure the CFC is always Up to date with any information queries or issues that might arise.
• Monitor the list of signatories on bank accounts update the list according to the presence of signing staffs in different locations ensuring availability of cheque books in the main offices of Kabul and Kandahar.
• Process all bank transfers to suppliers for approved payments whenever required.
• Follow-up on weekly Liquidity Plan (LPs) ensuring the transfer of money to relevant staff in Kabul or different sub-bases.
• Follow-up on monthly recurring payments by monitoring the Contracts sheet of the Master Journal.
• Cross-Check the pre-qualified suppliers list on a regular basis and inform the CFC of any irregularities that might be noticed.
• Ensure strict filing and archiving of expenditure reports and backup documentation (scanned) in an organized manner to avoid misplacement or loss.
• And ensure to perform any other task upon request of the Country Finance Coordinator.

Skills Required

• Communication Skills
• computer skills

Submission Guideline:

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/cHSWo6CaPtMbGrVPA

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply

Note: This position is only for Kabul residents 

Submission Email: