Job Detail

• Manage the day-to-day human resource, financial and administrative functions of the project personnel. Ensure compliance with financial internal controls, and ensure that transactions are processed and assets managed in accordance with NQA Financial Rules and Regulations
• Banking and Cash Management:  Managing bank accounts and related records, cash disbursements, cash receipts, cash count and reports to Donor on status of accounts.
•  Financial Reporting:  Preparing monthly and quarterly reports including budget variance reports, trial balance, cash flow reports and banking reconciliation and balance sheets.
• Accounting Procedures:  Managing accounts payable, and accounts receivable summaries, journal entries for adjustment to the general ledger, chart of accounts and financial coding structure.
•  Payroll:   Managing monthly payroll process and keeping payroll records.
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget and expense reports to determine reasonableness of variances and take appropriate actions, as required.
• Provide financial reports, including quarterly project reports, as requested by the donor.
• Oversee day-to-day coordination of financial activities ensuring cost efficiency.
• Maintain and administer an on-site financial accounting and book keeping system (Cashbook) required to assure the integrity and effective performance of financial operations and prepare monthly reports.
• Facilitate the work of external audits and internal audits and ensure that financial records are properly maintained and readily available during audits.
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting.
• Contribute to developing work plans and annual budgets for project activities.
• Maintain financial records such as expenditures, travel arrangements, purchases and delivery equipment has supplies and inventory. 
• Keep records of all finance related documents.
• Prepare cash received voucher, cash payment voucher, Checking. Make daily cash reconciliation).
• Process payment requests of the project and operation cost.
• Ensure project/program cost are according to approved budget lines.
• Keep soft and hard copies of financial records.
• Ensure purchasing procedures are followed for purchasing.
• Ensure all bills, vouchers and any other documents related to finance has been signed and approved dated properly.
• Prepare monthly salary payroll, timesheet, and request for cash accordingly.          
• Facilitate the purchase of daily items and equipment for different sections.
• Participate in the Finance related meetings and donor meeting.
• Overall control on the budget line allocated for office and spends accordingly.
• To take the quality into serious consideration while purchasing equipment/Material.
• Management of cash flows in accordance with donor/ organization approved policies and procedures.
• Managing funds of NQA in the most efficient and controlled manner.
• Correspondence with Donor Agencies and others on finance related matters and issues of NQA.
• Timely and reliable preparation of monthly financial reports of NQA as and when desired.
• Carry out bank reconciliations of all bank account; provide fund status updates on monthly basis.
• Manages and reconciles the petty cash/operational Advance in the field office for minor expenses.
• budget Administration.  Overseeing the annual budget and financial plan preparation, tracking budget execution.
• Manage the day-to-day human resource, financial and administrative functions of the project personnel. Ensure compliance with financial internal controls, and ensure that transactions are processed and assets managed in accordance with NQA Financial Rules and Regulations
• Banking and Cash Management:  Managing bank accounts and related records, cash disbursements, cash receipts, cash count and reports to Donor on status of accounts.
•  Financial Reporting:  Preparing monthly and quarterly reports including budget variance reports, trial balance, cash flow reports and banking reconciliation and balance sheets.
• Accounting Procedures:  Managing accounts payable, and accounts receivable summaries, journal entries for adjustment to the general ledger, chart of accounts and financial coding structure.
•  Payroll:   Managing monthly payroll process and keeping payroll records.
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget and expense reports to determine reasonableness of variances and take appropriate actions, as required.
• Provide financial reports, including quarterly project reports, as requested by the donor.
• Oversee day-to-day coordination of financial activities ensuring cost efficiency.
• Maintain and administer an on-site financial accounting and book keeping system (Cashbook) required to assure the integrity and effective performance of financial operations and prepare monthly reports.
• Facilitate the work of external audits and internal audits and ensure that financial records are properly maintained and readily available during audits.
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting.
• Contribute to developing work plans and annual budgets for project activities.
• Maintain financial records such as expenditures, travel arrangements, purchases and delivery equipment has supplies and inventory. 
• Keep records of all finance related documents.
• Prepare cash received voucher, cash payment voucher, Checking. Make daily cash reconciliation).
• Process payment requests of the project and operation cost.
• Ensure project/program cost are according to approved budget lines.
• Keep soft and hard copies of financial records.
• Ensure purchasing procedures are followed for purchasing.
• Ensure all bills, vouchers and any other documents related to finance has been signed and approved dated properly.
• Prepare monthly salary payroll, timesheet, and request for cash accordingly.          
• Facilitate the purchase of daily items and equipment for different sections.
• Participate in the Finance related meetings and donor meeting.
• Overall control on the budget line allocated for office and spends accordingly.
• To take the quality into serious consideration while purchasing equipment/Material.
• Management of cash flows in accordance with donor/ organization approved policies and procedures.
• Managing funds of NQA in the most efficient and controlled manner.
• Correspondence with Donor Agencies and others on finance related matters and issues of NQA.
• Timely and reliable preparation of monthly financial reports of NQA as and when desired.
• Carry out bank reconciliations of all bank account; provide fund status updates on monthly basis.
• Manages and reconciles the petty cash/operational Advance in the field office for minor expenses.
• budget Administration.  Overseeing the annual budget and financial plan preparation, tracking budget execution.

Interested and qualified candidates should send his/her updated CV with an application letter to nqa.vacancies@gmail.com   please mention vacancy number, and title in the subject line otherwise your application will be rejected. Only shortlisted candidate who meets the requirement will be shortlisted.