Job Detail

International Medical Corps (IMC) is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief programs. IMC is carrying out medical relief services in several provinces of Afghanistan.

Job Purpose: The Finance Assistant works in the provincial (project) office to predominantly responsible for assisting in implementation of rules/ regulation and maintains efficient and effective administrative and financial operations with the assistance of project manager. He/she should be graduate from a recognized university preferably diploma holder with the strong experiences on excellent communication skills (Oral and written) in Dari/ Pashto and English languages excellent Computer skills especially with MS office Package and at least 2 year working experience of administrative position (eg. cash management) at the relevant field within an NGO or UN family organization. He/ she must be honest active and well mannered (polite and cooperative with all colleagues).

Main Duties & Responsibilities: 

• Maintain financial records and monitoring system to record and reconcile expenditures, balances, payments, statements and other day-to-day transactions and reports.
• Prepare cash received voucher, cash payment voucher, Checking and ensure daily cash reconciliation for all BHA protection and monthly reports on Accounts for submission to Finance Manager.
• Overall management of finance department and close supervision of sub-offices finance sections for provision of full support to the organization.
• Ensure project/program cost are according to approved budget lines.
• Inform top management from deviation of project funds.
• Keep soft and hard copies of financial records. For all BHA protection project
• Overall cost control covered by projects, administration and program including but not limited to transportation, purchase of supplies, equipment’s etc.
• Ensure purchasing procedures are followed for purchasing items need larger amount of cash.
•  Maintain double entry system for the financial records.
•  Write the check to supplier and send cash to field office when the request
• Request cash at weekly basis to main office bank account.
•  Check all field documents at end of month.
• Ensure all bills, vouchers and any other documents related to finance has been signed and approved dated properly.
• Responsible for maintaining and preparing office assets. 
•  Prepare monthly salary payroll and check with timesheets in consultation with administration and request for cash accordingly.
•  Communicate with his /her supervisor regarding financial issues and for preparing reports on regular basis.
• Prepare cash request for main and sub office expenses on monthly basis.
  Preparation of payrolls in case non presence Finance Assistant and distribution of salaries.
• Check and review the field office document
• Review the asset in field office.
• Wire transfer of monthly staff salary for all BHA protection Project at that side.
• Enter all CTJs and BTJs for BHA protection project in Cost Point on monthly basis.
• Perform any other tasks as required by Finance Manager, Kabul Finance team or management.

Organizational Responsibilities: 

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.