Job Detail

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction

Medair Afghanistan has been operating since 1996 and currently works in three provinces: Daykundi, Uruzgan, and Kandahar. The country's main office is in Kabul, with multiple field offices. Medair implements WASH, Food Security, Health and Nutrition programming.

Overall Purpose

Handling of day-to-day Finance functions required ensuring the needs of projects are met; finance practices are done in accordance with Medair policies and procedures.

Project Overview

Medair is implementing an integrated health, nutrition, WASH, and food security projects in Kandahar province of Afghanistan. This position relates to the administrative functions associated with the Medair Office in Kandahar Province,

RESPONSIBILITIES

Technical Responsibilities

• Cashier duties and safe accounts management
• Administrative duties related to finance procedures
• Financial paperwork checking across departments
• Finance authorisation
• Weekly and monthly reconciliations
• Archive Kandahar financial documents

General Responsibilities

• Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
• Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.
• Ensure the finance office and safe are properly locked and secured when the office is closed.

MAIN ACTIVITIES

Safe Accounts Management

• Manage safe and bank accounts including cashier duties and cash disbursement
• Accurate entries in accounting software
• Weekly and monthly cash count & reconciliations
• Archiving and filing
• Liaison with cash transfer agent (Hawala)
• Assist the team in forecasting their cash needs

Finance Authorisation

• Authorises payments up to USD 500
• Reviews signatures, coding and supporting documents submitted for payment.

Tax

• Ensure withholding tax are properly calculated and booked in the financial system.
• On time submission of withholding tax document to Kabul finance for tax payment

Archive

• Responsible for maintaining a good record of all expenses paid by safe and bank accounts both in hard and soft files.
• Assist Kabul finance in tracking missing documents.

Monthly Closing

• Weekly & monthly closing and reconciliation
• Corrections of field connect entries upon Kabul finance request.
• Ensures each employee’s labour card is approved on time

General

• Contributes to the smooth running of finance department
• Contribute to good relations between all departments in Medair Afghanistan
• Assisting the Sr Finance and HR Officer as necessary and with comprehensive support
• flexible, willing to assist in other areas of work as requested
• Liaise on a daily basis with the Kabul finance office regarding issues and standard activities.
• Ensure all payments to suppliers, contractors and project staff are based on approved documents and in line with segregation of duty and signature authorizations policy

Interested applicants should forward their CV and applications via this link: https://form.123formbuilder.com/5821821/form (copy & paste and open with a new page)

  by not later than 11-October-2022, late applications will not be considered after 5pm. 

For technical questions only, please message jobs-khr@medair.org

Note: PLEASE indicate the position vacancy number & position tittle both in your CV  or  in your Cover Letter. 

“Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staffs are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices”