Finance and Human Resources Assistant

Date Posted: Sep 09, 2023

Job Detail

Location:

Daikondi
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Experienced Professional
Positions:
Vacancy number:

Medair_DKN_AFG061
Experience:

2 Year
Gender:

Male
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Sep 19, 2023

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About MEDAIR

About MEDAIR:

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction

Medair Afghanistan has been operating since 1996 and currently works in three provinces: Daykundi, Uruzgan, and Kandahar. The country's main office is in Kabul, with multiple field offices. Medair implements WASH, Food Security, Health and Nutrition programming.

Job Description

MAIN ACTIVITIES

Finance:

Processing payments, invoices, and follow-up on payroll and labour reporting
Updating financial records and databases
Preparing financial statements and reports as requested.
Supporting senior staff and other departments with accounting matters
Carrying out clerical and administrative tasks delegated by the Finance Officer
Prepare all finance documents for scanning and archiving
Other tasks that assigned by Finance Officer or PSM

Cashiering:

Managing safe accounts
Paying the customer according to the internal financial rules and regulations
Ensuring the accuracy of invoices and receipts
Counting the contents of the cash register drawer at the end of each week and month
Keeping the accounting book in compliance with the donor’s requirement and allotting funds according to the correct allotment funding
Maintaining receipts, records, and withdrawals, sending the finance records in Kabul office

Recruitment:

Ensure to upload of both RRF and JD to the recruitment folder before announcement.
Coordination with KBL HR team regarding announcement, longlisting, and shortlisting process inline with consultation of Supervisor.
scheduling written tests and interview with consultation of Line manager, and facilitating these, especially for female candidates.
Follow up with candidates regarding reference check, supporting documents and induction with female staff and share the update with Supervisor on timely basis.

Documentation and Archiving:

Updating staff personnel files (hard) for active and inactive members in line with consultation of Supervisor.
Working on in/out letters and updating it whenever received or issued any letter with consultation of Supervisor.
Filing all project registration and MoU documents in relevant files. Not provide any office letters to staff before supervisor approval.
Labelling all Admin/HR files in the cabinet.

Leave tracking:

Assist program female staff who are not familiar with Medair People (HMIS) on leave booking with consultation of line supervisor and track the leave record in excel sheet and provide to line supervisor at end of each month to booked in Medair People.
Follow-up on leave , for male/female staff while needed and book leave balance in the Medair People with consultation of line supervisor.

Performance Appraisal:

Assisting and guiding on booking objectives for probationary period and afterward.
Follow up with line managers and male/female staff on probationary and annual appraisal process with consultation of line supervisor.

Communication/coordination and team working:

Facilitate written test and interviews in other field bases, for candidates applying for roles with Medair teams in other locations with coordinating of her supervisor.
Assisting and organizing the HR training
Follow up on complaints received by the HR department, especially when these relate to female staff or beneficiaries.
Other tasks that assigned by HR Office, PSM, or Project Coordinator.

Technical responsibilities

HR and Finance functions
Finance and HR Duties
Immediate notification of any suspicion of fraudulent activity amongst staff and external links

General responsibilities

Adherence to Medair values and to contribute to the wellbeing of the team as an active member
Adherence to Afghan NGO Law and Tax Law
Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all the times

Job Requirements

Qualification / Experience

Vocational qualification

University Graduate (Bachelor) in Management, business administration or another relevant topic.

Work experience

2-3 years of experience in Finance /HR field

Languages

Excellent English & Dari
Language skills (written and oral) will be tested in the interview

IT

Excellent MS Office skills
Experience using scanners, copiers, and file naming systems

Motivation

to assist vulnerable communities
High level of attention to detail, caring about quality of one’s work
Seeks opportunities to learn, develop, and take on more responsibilities

Team building

Able to motivate staff to work together supportively and creatively
Excellent communication and interpersonal skills
Ability to manage disagreements among staff in ways that promotes resolution
Cross-culture experience
Good record of teamwork

Adaptability

Able to work independently (minimal supervision)
Able to manage time efficiently to meet deadlines
Open to change

Technical expertise

Analytical and solution-oriented
Systematic and organized in daily work

Management & Leadership

Pro-active, initiative-taker
Honest and reliable personality; a role-model for other team members
Willing and able to coach and train others

Skills Required

time management skills

Submission Guideline:

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. Please, if you receive no automatic reply, then there should not be a concern. Please, if you receive no automatic reply, then there should not be a concern.

Note: Local candidates are highly encouraged to apply.

Submission Email:

https://form.123formbuilder.com/4881255/grade-1-5-nil

Job Detail