Job Detail

Administration:

• Providing administrative support and assistance to program staff and beneficiaries.   
• Ensuring office supplies are maintained, including checking inventory and ensuring adequate levels of necessary supplies at all time.  
• Ensuring the confidentiality and security of files and filling systems.
• Operating copy equipment, printers and other equipment necessary.
• Maintaining of vehicles log books against fuel and oil spending.

• Ensure that the structure of the compound, electricity, water and doors, are in working order and any faults are repaired quickly. 
• Keep an up -to-date list of all assets. Make an asset list for the more expensive assets. as outlined in the AADA guidelines, and send to monthly base.

Finance:

• Managing records and receipts.
• Preparation of bank reconciliation.
• Preparing Income & expense report.
• Processing vouchers.
• Review invoices and statements and approved payment. Supervise maintenance of and conduct checks on accounting records and documents to ensure accuracy of information.

             Make sure that the office is always kept in orderly and fashion.

Logistic:

• Prepare Weekly and Monthly Report.
• Review purchase requests for completeness and approvals
• Maintain product and supplier information
• Analyze the supplies demand for main office and sub office
• Prepare and submit a proper monthly list of procured materials/equipment for admin inventory purposes
• Follow the announcement procedures, prepare list of participants, letter for terms and conditions, contracts or any other required document based on AADA procurement police.
• Setting and planning how to achieve supplier accreditation and service level management
• Checking and confirming that the requested goods are approved by the authorized responsible.
• Follow up with suppliers in coordination with purchaser to ensure prompt delivery
• Maintain proper filing system within logistics unit.
• Supplying goods to the field offices as required by logistic department
• Delivering the goods based on the figures mentioned in the delivery sheet and taking a receipt of the goods from the receiver
• Informing the project manager / store keeper of field office for the delivery of the goods
• Manage office expenses in terms of stationary, electricity bill and other logistic

Supervise monthly physical stock inventory.

Interested eligible individuals are invited to fill out our  applications form through the link below. 

https://forms.gle/SWv7LRAxw3rLXJaW6

Note: Only short-listed candidates will be invited for test and interview. for more details communicate with us via below contact number: 0785969600