Job Detail

Job Description

Ensure optimal management of the country office’s Assets & Facilities in compliance with the ACF standards/procedures and safety rules.

Mission 1: Implement and ensure the performance of General Services

• Supervise the buildings, rehabilitation and maintenance needed for the functioning as well as the living conditions;

• Supervise the water, cooking gas supply for all the premises;
• Provide support to ensure equipment security and assistance to users;
• Supervise the necessary repair to the office space, carried out internally or by the means of external service providers;
• Ensure that all systems are protected for the security of personnel and equipment;
• Ensure that ACF buildings comply with the Energy standard (diagnosis and recommendations); with support of energy team
• Responsible for event managements (meeting/ training/ workshop arrangements)
• Direct responsible for all repair and maintenances at ACF premises
• Responsible for collecting, processing and filing of facility bills and charges

Mission 2: Ensure the administrative management of Assets

• Register and label all ACF equipment;
• Update the monthly list of equipment & Assets;
• Physical inventory of equipment and Assets
• Prepare and update equipment & asset records;
• Track movements of equipment in the files;
• Update the equipment file with the cost of maintenance and repair.
• Responsible for Asset Management according to ACF procedures and donor requirements

Mission 3: Ensure the physical management of equipment

• Ensure that the teams use carefully and adequacy the equipment;
• Install and verify the installation of equipment;
• Identify problems on equipment and give advice to solve or repair them;
• Monitor the repair of equipment;
• Track movement of equipment between the bases (transport, storage, etc.);
• Verify and classify valid equipment and those that are defective, and make recommendations for disposing of it in an eco-responsible manner or repairing it;
• Follow up on the procedures for using the equipment;
• Follow the maintenance of equipment and assets are comply with ACF procedures;
• Keep track of all equipment in the mission and compile the equipment report of the bases
• Implement asset recording (Asset Register Book) in the mission.
• Managing Asset Master list for the Mission & updating the master list accordingly 

Mission 4: Ensure the financial management and audit of equipment

• Collaborate closely with the administrator of the country office in order to align information in the financial and logistical files;
• Obtain from the administration the financial reference of the equipment which will help to synchronize the information between the administrative and logistical tools;
• Prepare equipment reports for donors;
• Participate in donor audits regarding equipment.

Mission 5: Plan the renewal of the equipment

• Define, in collaboration with the line manager & Logistics HoD, the equipment needs of the country office and participate in project cycle management by providing the information necessary for the realization of the supply plan;
• Propose to the Logistics Manager a renewal plan for the country office's equipment.

Mission 6: Inventory of office/Guesthouse and warehouse.

• Responsible for the inventory management of assists
• Responsible for the physical inventory of office/ guesthouse etc.
• Conduct theatrical inventory every months and physical inventory every three months
• Update the inventory list
• Keep track the assets movement and updating the inventory list accordingly
• Ensure the inventory list is available and records are updated accordingly

Skills Required

• having experience in the mentioned field

Submission Guideline:

Qualified and interested candidates should submit a CV with three Referees indicating the job title and vacancy number of the position in the email subject line.

To Human Resources Department AAH office in Kabul and Field Offices, or can also be emailed to:

vacancies@af-actionagainsthunger.org 

Eligible candidates are invited to apply by the earliest possible deadline which is set to 03 Jun 2024. 

Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.  

Action Against Hunger/Action Contre La Faim is an equal opportunity employer.  We strongly encourage women and people with disabilities to apply.  ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).

Submission Email:

vacancies@af-actionagainsthunger.org