The United Nations Assistance Mission in Afghanistan (UNAMA) is a UN Special Political Mission established to assist the state and the people of Afghanistan in laying the foundations for sustainable peace and development. UNAMA was established on 28 March 2002 by United Nations Security Council Resolution 1401. Its original mandate was to support the implementation of the Bonn Agreement (December 2001). Reviewed annually, this mandate has been altered over time to reflect the needs of the country and was extended for six months, on 17 September 2021, by UN Security Council Resolution 2596 (2021).
The Council also requested the Secretary-General to prepare a written report by 31 January 2022 outlining “strategic and operational recommendations for the mandate of UNAMA in light of recent political, security, and social developments” in Afghanistan.
UNAMA is headed by the Special Representative of the Secretary-General (SRSG) for Afghanistan, Deborah Lyons, who was appointed to the post in March 2020, replacing Tadamichi Yamamoto. Previous SRSG’s were– Lakhdar Brahimi who served from October 2001 to January 2004; Jean Arnault from February 2004 to February 2006, followed by Tom Koenigs from March 2006 to December 2007, Kai Eide from 2008 to 2010, Staffan di Mistura from 2010 to 2011, Ján Kubiš from 2012 to 2014, Nicholas Haysom from 2014 to 2016 and Tadamichi Yamamoto from 2016 to 2020.
Since 2008, and following a directive of the UN Secretary-General, UNAMA is an integrated mission. This means that the Special Political Mission, all UN agencies, funds and programmes, work in a multidimensional and integrated manner to better assist Afghanistan according to nationally defined priorities.
The SRSG is responsible for all UN activities in the country and directly oversees the Security Section, Strategic Communication Service, Human Rights Section, and Peace and Reconciliation. The SRSG’s Chief of Staff oversees UNAMA’s Field Offices.
Two deputy Special Representatives (DSRSG) oversee the main pillars of the mission – political and developmental issues. Included under these pillars are mission sections specializing in issues such as political analysis, reporting, and outreach, and donor coordination, as well as the coordination of UN agencies funds and programmes.
Under the guidance and supervision of Chief Facilities Management Unit and overall supervision of Chief of Section:
• Engineer or his designated official, the incumbent will be responsible for following duties: • Ensuring cost recovery from clients for services performed by UN staff and contractors • Evaluates the functional needs of requesting departments in terms of space and equipment. • Audits the locations proposed for the events and conferences assigned to requesting departments in order to evaluate the appropriateness of the request. • Determines appropriate space allocation required in order to meet the requests of the requesting department in terms of meeting room, workstations, equipment, mail room, copier room. • Coordinates and plans the logistics for events; coordinates with sponsors, vendors, building maintenance services providers and security for events and conferences; sets up location schedules for the events, issues work-orders, informs security, transportation and elevator services of these events and conferences.
• Prepares and issues work orders and blueprints including appropriate technical data for shops and follows up on the development of the work until completion. • Inspects areas of the complex to ensure use and maintenance of safety standards and equipment. • Coordinates and liaises with shops or contractors and operation section for event planning, identifying problems and providing solutions. • Reviews contractors' invoices and assists with cost recovery as required. • Coordinates, monitors and supervises work performed by contractors. movers and services providers to make an event successful and to ensure adherence to work schedule and guidelines. • Performs calendar and database maintenance. • Oversees lobby performances and banner hangings, and coordinates flyer and poster hangings, if necessary, in coordination with Safety & Security. • Maintains and updates plans, and drawings used as reference information by the unit. • Compiles documentary evidence on accidents. • Ensures that projects meet safety and security standards by reviewing them with designated Safety and Security officials. • As event coordinator, the incumbent is required to work late in the evenings and/or weekends as needed. • Performs other duties as may be assigned by the supervisors
• The management of accommodation and work/act as front office person for incoming and out-going staff members during check-in and check-out processes.
• Validation the accommodation booking based on availability in consultation with key stake holders of the Mission including senior management.
• Facilitate the check-in process for incoming staff members and facilitate their initial movement within the camp.
• Perform service delivery and invoice process in Umoja
• Provide weekly accommodation statistics including weekly forecast to the Mission Management.
• Facilitate the Check-out process for outgoing passengers including receiving room keys and ensure all
items issued to them are returned.
• Ensure all transit accommodations are cleaned and maintained well for incoming staffs including the senior management rooms.
• Coordinate with other units in EFMS for proper maintenance of accommodations including attending and coordinating repair works in case of emergency.
• Coordinate with other units in EFMS to ensure all new accommodations are furnished and ready for occupation in a timely manner.
• Coordinate and manage the conferences and special events including catering and other requirements.
• Perform other functions as assigned by the Unit Supervisor.
QUALIFICATIONS AND EXPERIENCE
Education: High School Diploma or equivalent is required.
Work Experience: Minimum three (3) years experience, with organization or company, in construction works, assembling of prefab containers and operating heavy machinery.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in oral and written Pashto and Dari is required.
Special measure: The minimum work experience for GL-4 is reduced to two (2) year, instead of the standard minimum required work experience of three (3) years, and it is reduced to one (1) year with a relevant university degree (Bachelor/Master). The special measure is extended until 31 December 2022 reduces the minimum required years of relevant work experience for filling positions for UNAMA General Service and National Professional Officer positions. The special measure is applicable to all applicants.
UN CORE VALUES AND COMPETENCIES
Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
APPLICATIONS
• UNAMA will only accept properly completed and signed Personal History Form (P.11) received by email before the closing date. CVs or Resumes will not be considered nor will late submissions after closing date. Any information provided on the P.11 form will be considered binding.
Applicants must accurately complete, sign and date the United Nations Personal History form (P.11) and submit the duly completed signed P.11 by e-mail to: unamava_support@un.org
Click on the link to download the P.11 https://www.acbar.org/upload/1459846966659.doc
• Important Note: Applicants should copy and paste the Vacancy Announcement (VA) Number which is VA#103/12/2022 into the email subject line when submitting the duly completed and signed P.11 Form and the required documents. Please do not add any other information in the subject line of your email except VA#103/12/2022. Please do not add any additional words or space in the VA Number. Applications received without a VA Number will not be considered.
• The selected candidates will be subject to a reference checks process to verify the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within four (4) to six (6) weeks from the deadline indicated on the VA.
Required documents to be submitted along with the signed and completed UN P.11:
• Serving UN staff members: In addition to the completed and signed P.11, scanned copies of two most recent e-Performance Evaluation Reports must be submitted with the application.
• For External applicants: In addition to the completed and signed P.11, scanned copies of two most recent performance evaluation reports or if not available, two reference letters. If the applications received do not contain the latest two performance evaluation reports candidates must provide a short explanation as to why they are not available.
No fee:
The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information in applicants bank account.
Applicants are reminded that the United Nations cannot appoint a person who is the father, mother, son, daughter, brother, or sister of a staff member. For this reason, applicants are required to disclose at the time of their application, whether they bear any of the above relationships to a staff member of UNAMA or any other UN entity which is part of the Secretariat. In addition, selected candidates would be required to complete a family declaration form prior to assuming their duties with the Mission. Failure to disclose any of the above relationships constitutes a material omission, that could lead to termination or dismissal from the United Nations.
The United Nations Assistance Mission in Afghanistan (UNAMA) is a UN Special Political Mission established to assist the state and the people of Afghanistan in laying the foundations for sustainable peace and development. UNAMA was established on 28... Read More
