Dispatch Associate

Date Posted: Dec 17, 2024

Job Detail

Location:

Kabul
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

SVN-KBL-2024 -122
Experience:

2 Year
Gender:

Any
Salary:

As per organization's salary scale Af
Degree:

Bachelors
Apply Before:

Dec 31, 2024

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Job Description

Core Functions / Responsibilities:

Assist in coordinating day-to-day dispatch activities as per need for intercity and within city missions.
Support efficient coordination with dispatch team for smooth operations, including.
Mission planning and assigning drivers / cars.
Coordinate with OSS to acquire road status for intercity missions.
Planning and deploying weekends, holidays, and night drivers.
Maintain record of extra hours served by drivers.
Keep record of driving licenses and necessary permissions for dispatch and international staff with authority to drive.
Randomly check logbooks and track mileage viz a viz fuel consumption. Notify fleet manager in case of any observation.
Generate leave plan for complete year of the driver’s team.
Ensure the fleet is in working condition and generate vehicle maintenance requisitions as per need with approval of fleet manager.
Closely coordinate and act as backup for Airport team focal person.
Generate incident reports immediately for vehicles involved in traffic accidents and any other damage to IOM vehicle.
Liaise with insurance focal person and OSS in case of accidents. Make sure that vehicles are repaired through insurance as soon as possible. Generate daily reports of vehicles, reflecting vehicles status in Afghanistan, on mission, under maintenance or any other task.
Making sure all the acknowledgers of the vehicles in Kabul and suboffices are available including maintenance log sheet, log book properly field, insurance valid, other security and medical equipment’s.
Provide inputs for the evaluation and trainings for drivers in Kabul and in the suboffices
Perform such other duties as may be assigned.

Job Requirements

Required Qualifications and Experience

Education

Bachelor’s degree in management or a related field from an accredited academic institution with two (2) years of relevant professional experience with having Valid national driver’s license.

or

High school diploma in the above fields of studies with four (4) years of relevant professional experience with having Valid national driver’s license.

Experience

Good level of computer literacy, with proficiency in MS Windows / MS Office applications
Good communication and analytical skills, ability to interpret information, identify and analyse problems
Knowledge of driving rules and regulations.
Experience in driving a variety of makes and models of vehicles
Skills in minor vehicle repairs.
Knowledge of radio, email, telephone and other applications.

SKILLS

Attention to detail
The candidate should have good knowledge of fleet management applications and

good usage of Microsoft programs.

Motivational skills to solve / address day to day challenges of dispatch.
Team player and can work in minimum supervision.

Languages

For all Applicants, fluency in English is required (oral and written).
Working knowledge of Pashto or Dari is required.
Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Required Competencies

Values

Inclusion and respect for diversity: respect and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results produce and deliver quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Skills Required

COMMUNICATION

Submission Guideline:

How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:
From: 17.12.2024 to 31.12.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.

Submission Email:

Apply Online

Job Detail