Job Detail

About MEDAIR

Job Description

Overall purpose

Oversee day-to-day finance functions, maintaining accurate records and financial documentations, supervise accounting process and expense processing and ensure adherence to Medair procedures, donor requirements and local government regulations.

Responsibilities

Technical responsibilities

1. Manage the day-to-day accounting functions of the programme, including, but not limited to:

• Reconciling / verifying bank and cash amounts on a regular basis.
• Preparing the monthly financial accounts
• Financial paperwork checking across departments.

2. Control cash levels and related security concerns.
3. Provide necessary support compliance and internal control with internal and external field financial audits, providing all information required by local legislation, GSO or other bodies.
4. Meet the financial related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees, and any other stakeholders, so that the functions run efficiently, effectively and with integrity.

General responsibilities

1. Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
2. Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
3. Adherence to Afghan NGO Law and Tax Law.
4. Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

Main Activities

Day-to-day accounting

• Authorises payments up to USD 20,000.
• Bank transfer and cheque payment, cash, and wire transfer to all Medair field offices.
• Supporting documents review, mostly in Kabul but provide support to other Finance offices in the field locations, including field staff matrix management.
• Monthly closing preparation with each Finance office
• Labour reports submission and salary allocations
• Bank and safe proper reconciliation check.
• Post back sheet review, feedback and advise for correction &Post batches to finance system FIN4U. Oversee accurate entry in accounting software.

Cash levels.

• Support in preparing the cash flow forecast and monitor cash levels in-country (bank accounts and safes)
• Over see country liquidity and organize cash transfer to the field on need basis.
• Assess country cash related security and adapt the appropriate policy.

Audits

• Maintain documentation in proper condition and have it available for audits (donors, GSO or Gov. offices)
• Hard and soft documentation archive.
• Assist Internal control and compliance with follow-up on MTO audit and in-country statutory audit

Administrative related tasks

• Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors, and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
• Work with HR to ensure the preparation of monthly payroll list, payment, and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
• Management bank accounts and liaison related bank
• Assist with MoEc 6-month report and new project registration. 
• Monitor tax withholding, booking and payments.
• Annual tax return and follow-up for yearly tax clearance. Prepare submission of annual tax returns

General

• Line management for Kabul Senior Finance Assistant
• Identifies bottleneck, inefficient processes and mistakes and suggests solutions.
• Contribute to good relations between all departments in Medair Afghanistan
• Ensure good communication to all staff (Kabul and field locations)
• Responsible for assisting the Senior Finance Assistant as necessary and with comprehensive support.
• Ensures timely reporting of issues to the HR &FIN Manager

Skills Required

• MS Excel
• MS Office
• Fluency in English, Pashto/Dari

Submission Guideline:

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which could be found under the submission email. The link should be copied, pasted and opened in a new page.

Note: Please indicate the position tittle and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the tittle of the position.

Submission Email: