Job Detail

Job Description

The CRLP Data Entry Officeris responsible for entering the CRLP project related data for eligible beneficiary of (CFW Cash for Work, Skilled and Non-Skilled Labors) into MIS database system as per CRLP component. Also the Data Entry Officer is responsible for Finance & Admin related issues of the relevant district office.

He/she will also assist the District Managerin regard of data collection and sorting and cross check with data which received from field by Social Organizer (SOs) before entering to MIS system.

Specific Tasks and Responsibilities:

Data Entry:

• Ensure that all CRLP/Data is entered into MIS database system.
• Timely reviewing of the data to ensure quality and accuracy, this includes errors, missing information and required follow-up etc.
• Managing of the filing system hard copy and soft copy.
• Cross checking of recorded data and update direct supervisor regarding the data entry progress and accuracy of the data entered and recorded.
• Conduct regular and routine data quality checks to ensure data are accurately recorded as required by the CRLP project.
• Ensure all CRLP intervention data is verified after the complete and correct entry of the data.
• Providing weekly updates on the data entry and data verification progress.
• Update the District Manager about the on time functionality and non-functionality of the database.
• When required inform the Package Manager about the data entry process in the MIS database.
• Inform the District Manager to contact with the local authorities and community members for there-confirmation, when there is any problem in the number of beneficiaries’ during the survey and data collection process.
• Make sure the data is not entered repeatedly and not left from the list which provided by the Social Organizer (SOs).
• Data Extraction using queries and generation of required report.
• Take care of the database and make sure it is second copy is saved somewhere else to make sure not lose the data.
• The hard and soft copy of the data should be recorded properly.

Administration:

• The Data Entry Officer should assist the relevant District Manager in updating of the staff list, vehicle and daily follow up of the staff attendance sheet.
• The Data Entry Officer should ensure regular update the stock, inventory records, and perform the physical verification of the DACAAR assets available in the relevant district office.
• To prepare the pouch list and check all the documents to be sent or received via pouch are correct and complete.
• The Data Entry Officer should assist the relevant District Manager in preparing the relevant administration documents required by the Regional Office, Program Admin Team in MO, and HR & Admin Departments.
• The Data Entry Officer should assist the relevant District Manager in completing the recruitment documents according to the checklist.
• The Data Entry Officer should assist the relevant District Manager in preparing the SDN form and exit procedure documents of the resigned or terminated staff. 

Finance:

• The Data Entry Officer should ensure timely collection of the invoices and preparation of the vouchers for the relevant District Office.
• The Data Entry Officer should assist the relevant District Manager in preparing the required documents for monthly expenditures and forwarding to the CRLP Finance Specialist for further processing.
• When requires the Data Entry Officer should assist the relevant District Manager in procuring the required items according to the approved PRF and procurement manual.

Other:

• The holder of this position must strictly follows the organization existing security policies, procedures and daily instructions of the safety personnel.

Any other task assigned by the supervisor. 

Skills Required

• COMMUNICATION
• English Fluency
• computer skills
• Ability to work effectively in team
• Fluency in Pashto&Dari
• Managerial skills
• organizational and planning skills
• Integrative ability & Flexibility

Submission Guideline:

Procedure for submission of applications:                                                                                               

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to jobs@dacaar.org or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note:

• Applications without DACAAR Job Application Form will not be considered.
• Application without Indicating the Vacancy Announcement number and the title of the post applied for in the subject line will not be considered. 
•  DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, acbar website www.acbar.org/; jobs.af website www.jobs.af / and DACAAR Main Office kabul.
• Applications submitted as .RAR file or the size exceeds 2MB, will not be accepted by the system
• Only Short-listed candidates will be contacted and called for the written test/ interview.
• The salary would be paid in AFN according to the actual exchange rate.

DACAAR is an equal opportunity employer. We welcome applications from all sections of the society. While all applicants will be strictly assessed on their individual merit, qualified women, people with disabilities and members of minority communities are especially encouraged to apply.

Kabul Office Address:
DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan
Phone: (+93) 0202230752/ (+93) 0202230753
E-mail: jobs@dacaar.org
Web site: www.dacaar.org

Submission Email:

jobs@dacaar.org