Job Detail

About Afghanaid

Afghanaid is a British international NGO (www.afghanaid.org.uk) that has been working in Afghanistan since 1983. Headquartered in Kabul, Afghanaid implements projects directly in 8 provinces and through partners in a further number of provinces and maintains a marketing and fundraising office in London. Afghanaid works in some of the most remote areas of the country and through a range of programme interventions supports development of basic services, such as water and sanitation, access roads, education facilities and other community infrastructure; strengthens livelihoods through improved natural resource management, agricultural and small enterprise development, and improved access to markets; and provides humanitarian assistance in times of emergencies. Gender mainstreaming, local governance and community development are integrated into all of Afghanaid’s work. The results achieved have earned Afghanaid the respect and recognition of stakeholders as an effective and collaborative charity.

Job Description

Statutory Compliance:

• To ensure that organization follows all laws and regulations applicable in UK and Afghanistan.
• Develop compliance checklists to ensure all statutory rules are followed.
• Responds to alleged violations of legal issues, and develops a system for uniform handling of such violations.
• To develop mechanism for effective follow up with staff on statuary reporting requirements.
• Facilitate and coordinate external, internal, donor and government audits.

Donor Compliance:

• Establish a system for raising awareness on compliance issues across the organisation.
• Monitors the performance of donor compliance related activities on a continuing basis, taking appropriate steps to improve its effectiveness.
• Develop compliance to agreement checklists to ensure all donor (DFID, OCHA, FAO, WFP, SDC, SIDA, GIZ, USAID and Others) rules are followed.
• Follow up or collaborates with other departments/sections to direct compliance issues for resolution.
• Support timely agreement/contract development, review, and/or approval, both with PDRM and partners, ensuring adherence to donor requirements.
• Develop partner’s financial monitoring system and provide guidance and support for the timely assessment of partner’s financial management capacity and ability to adhere to any specific donor requirements.  Develop related action plan to address any capacity/system gaps.

Internal Control:

• Develop and maintain an appropriate risk management framework in close collaboration with the board of trustees and Directorate.
• Develop and maintaining effective risk management reporting system: including ensuring that the risk register is updated and key risks are appropriately escalated to directorate and the board of trustees.
• Monitoring organizational performance in relation to the risk management framework and risk management objectives.
• Identifies potential areas of compliance vulnerability and risk; develops/ implements corrective action plans for resolution of issues, and provides general guidance on how to avoid or deal with similar situations in the future.
• Improve individual capacity in the areas of leadership and management, risk management and more specifically compliance
• To draft and review third parties contracts to make sure its cover all compliance issues.
• To provide training to ensure, employees have adequate awareness and understanding of internal control standards.
• To sensitise staff on organizational values i.e. professional, integrity, transparency and accountability.
• Develop and monitor the compliance work plan for periodic updates when needed.
• To conduct visits to provinces/partners offices to assess adequacy of internal controls, compliance with applicable laws and regulations, and partner policies and procedures.  Report findings including proposed follow-up.

Other Responsibilities:

• Ensure strong, capable and highly motivated staff within the unit and diligently manage performance so that top talent is identified and retained while non-performers are also identified; given a chance to meet performance expectations or honorably discharged.
• Ensure the integrity of data in all applicable systems/processes e.g. award management, risk management and financial management so that information generated therefrom can be used for decision making.
• Review project budgets and financial proposals.
• Carried out due diligence assessments and financial monitoring of implementing partners.
• Fraud investigations and reporting.

Skills Required

• having experience in the mentioned field

Submission Guideline:

Please submit your application by filling out the Afghanaid standard job application form and email a completed application form, cover letter and your CV, by or before 31 May 2024 to vacancies@afghanaid.org.uk including your name, vacancy number and the job title in the subject line. Your cover letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your cover letter and CV will be given significant weight in shortlisting candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application form:  https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG

Submission Email:

vacancies@afghanaid.org.uk