Job Detail

About Agha Khan Health Services

Job Description

MAIN RESPONSIBILITIES AND TASKS

• Prepare and update staff list on monthly basis and complete the process for filing.
• Complete leave forms of staff want to avail leave on time and do not compromise neglecting HR system anyhow.
• Making sure that staff availing leave reports back on time and update the list in case of any essential changes.
• Checking of staff attendance system and compare with their rosters on daily basis.
• Record the leave paper to the attendance database after approved and completion.
• Extract monthly attendance report from attendance database and after completion of official process, file in its proper file.
• Maintain HR records, including staff list, staff personal files, ID card file, TIN forms, TIN Numbers etc…
• Assist HR Manager for providing support to the office in all HR matters.
• Update the employee database on monthly basis.
• Ensure that all department submitted their Roster, Night duty, and Overtime forms to HR department and file it on monthly basis.
• Provide assistance in recruitment process as per the guidelines and work closely with HR Manager to facilitate to fill the vacant positions.
• Posting of job advert for expatriates on AKDN website and national HR Networks/forum for advertising local vacancies.
• Screening of CVs and short listing of potential candidates and maintain the recruitment tracking sheet up to date.
• Arranging interviews for the vacant position(s).
• Assist with background reference check process i.e., prior employment references, transcripts etc. in line with the approved HR policies and procedures.
• Track the daily attendance of the staff and report to HR Manager.
• Maintain the leave tracking sheet of Bamyan Provincial Hospital staff 
• Maintain the employee information in HRIS and MoPH employee database.
• Deal with auditors in recruitment area of HR.

 On boarding and Orientation

Assist in conducting orientation program for newly hires staff.

Performance management system

• Participate in performance appraisal exercise for the all staff.
• Provide assistance to HR Manager in conducting Annual Performance Appraisal process.
• Provide support in the process of separation /termination per the policy & guidelines and make sure all formalities and related documents are complete before exit of outgoing staff.
•  HRIS/Database, reporting, HR documentation and personal file management
• Establish and maintain HR database on regular basis in close liaison with HR Manager.
• Facilitate issuance and updating of AKDN ID card for all Bamyan Provincial staff.
• Responsible for Organizing, Printing, Distributing and Coordinating the AKDN and MOPH-ID cards for AKHS, A staff.
• Maintain, and update all Personnel files as per the updated HR procedures.
• Prepare monthly/weekly HR headcount and hiring status.
• Assist in Preparing HR reports as required by AKHS, A management, MOPH and AKDN Head Office.
• Government and Expat employees’ contracts management
• Provide support in preparing Contracts of Employment for Bamyan PH Staff and keep track of renewal and end of contract.
• Report the newly hired and separated staff to the payroll section with required data.
• Keep track of staff probationary completion dates and bring the issue to the attention of the supervisors to appraise their staff performance during their probationary periods.
• Others
• Carry out any other program related tasks assigned by Supervisors.

MAIN ACCOUNTABILITIES

• Any other duties as may be required by the management.  

Skills Required

• COMMUNICATION
• English Fluency
• MS Office

Submission Guideline: