Job Detail

About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

Main Purpose of the Job:

Scanning, checking, recording, and organizing IRC Kabul main office finance documents.

 Duties and Responsibilities:

• Scanning files for each Region/Field as per voucher type (BD CD MC & JV) on a monthly basis for the year of grants (start and end date of grant) and place document packages on a sequential manner right after scanning.
• Each donor/Project supporting or any other evidence to be scanned in the right section of archive filing system.
• When scanning projects documents ensures using each activities compliance checklist for documents completeness before package is scanned and archived.
• Scanning clerk shall use proper codifications or T1 codes.
• Making the scanning system in such a systematic way where an eligible person (s) can have easy access and understand where the desired files are to retrieve.
• Files are to be coded using sequential numbers for each project/donor-funded and placed inside plastic protection sheets (box file) as soon as completely scanned in Hard drive.
• Records and data are important and have potential value.
• The scanning clerk should preserve and catalogue these records in such a way so people can access them in the future ensuring they’re not lost and forgotten.

Expected Deliverables:

• Set IRC Afghanistan different donor-funded projects scanning folders in BOX where each project files/packages are maintained in a chronic manner.
• To establish specific codification system for each grant project filing system and same to be included in archive database tracker.
• Maintain the project files clean readable and easy to access using a database tracker filtering system.
• The scanning clerk should have strong analytical skills to determine the origin importance and condition of records and data to better decide which documents are complete and which ones to be completed.

Ability Skills and Knowledge:

• Knowledge of archives preservation requirements storage needs and every project filing labelling and scanning mechanism
• Familiar with donors filing regulations and legal requirements related to archives and experience in compliance with same.
• Knowledge and skill of using photocopy/scanner machines rightly.
• Strong knowledge of the filling system documents packaging scanning through a proper labeling system enables anyone to easily read and pick required files.
• Ability to read and understand project documents and take initiative to seek missing documents from different departments in timely manner.

Skills Required

• COMMUNICATION
• English Fluency
• problem solving skill
• Flexible and can work under pressure.
• computer skills

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

Application received without exact position title and location will be directly disqualified from the process.

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/35109?c=rescue 

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email: