Administrative Associate (Protection) (Re Announced) (Re Announced)

Date Posted: Dec 02, 2024

Job Detail

Location:

Kabul
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

SVN-KBL-2024 -23
Experience:

2 Year
Gender:

Any
Salary:

As per organization's salary scale Af
Degree:

Bachelors
Apply Before:

Dec 14, 2024

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Job Description

Under the overall supervision of the Senior Programmes Coordinator and direct supervision of the Programme Coordinator (Protection) and in close coordination with the team in Resources Management Unit, the Incumbent will be responsible and accountable for supporting the Protection programme administrative functions.

Core Functions / Responsibilities:

Assist Programme Coordinator and field staff in all daily operational, financial, and administrative tasks.
Retrieve, and compile all finance, procurement, and programme-related documents (physical and electronics), including contracts, agreements, PRFs, Pos, CRFs etc.
Monitor budget spending, verify the availability of funds under different WBS lines; obtain necessary approval, and regularly update finance, procurement, and logistic documents to help maintain financial tracking aligned with project budgets.
Support administrative coordination, liaising with IOM HR, Procurement, and Resource Management Unit to facilitate recruitments, procurement, and management of resources, obtain necessary clearances, process, and follow-up on administrative actions, verifying compliance with IOM and donor rules and procedures.
Draft financial status reports and financial fact sheets, identifying shortfalls in budget burn rate, and bring them to the attention of the supervisor.
Draft correspondence, burn rate reports, briefing notes, statistical tables, presentations, and other forms of documentation related to finance and administrative work.
Provide logistics support for meetings, workshops, and training sessions.
Respond to general information requests and inquiries related to finance and administration within Economic Empowerment Unit; set up and maintain files/records of budget tracking, staff leaves, staff payroll etc.
Perform other related duties as assigned.

Job Requirements

Education

Bachelor’s degree in finance, Business Studies, Administration, Accounting, Management, Development Studies, or a related field from an accredited academic institution with two years of relevant professional experience

or

College diploma in the above field of studies with four years of relevant professional experience.

Experience

Experience in financial record-keeping or bookkeeping, knowledge of basic accounting principles, budget tracking and finance reporting.
Experience in handling clerical tasks, scheduling, and organizing office activities, including proficiency with office software (Microsoft Office suite, email, etc.) and Microsoft Excel for data analysis and reporting.
Prior work experience with UN (United Nations) Agencies in a multi-cultural setting, international non-governmental organizations in a multi-cultural setting, national non-governmental organizations in a multi-cultural setting or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

Knowledge of financial rules and regulations.

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
Attention to detail, ability to organize paperwork in a methodical way.

Languages

For all applicants, fluency in English is required (oral and written).
Working knowledge of Pashto or Dari is required.
Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Required Competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Skills Required

COMMUNICATION

Submission Guideline:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:

From: 01.12.2024 to 14.12.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.

Submission Email:

Apply Online

Job Detail