Job Detail

About AWEC

AWEC is a non-political, non-profit, woman-headed national organization established in 1991 by a group of educated Afghan women in exile, who rallied together to address the lack of facilities for Afghan refugees in Islamabad and eventually Peshawar, in Pakistan. AWEC has always been involved in advocacy and awareness-raising for women and children’s rights while providing services to those who frequently fall through safety nets. In recent years, one of AWEC’s core activities has been to support women through mobilizing Afghans, from local communities to political elites, towards the goal of reducing and eventually eliminating violence against women.

Our vision in AWEC is “an inclusive and just society with sensitized and responsive public and private sector, where all women and children have access to opportunities to improve their quality of life in order to realize their full potential”.

Job Description

Responsibilities

Admin Tasks:

• Managing and leading all admin and finance activities at the field office
• Managing staff daily attendance, and ensure of regular sing in and out on daily base.
• Managing staff going out with AWEC vehicles.
• Leading procurement process in the field office. 
• Preparing time sheets of all staff on the monthly base and sharing with HR.
• Keep tracks of all correspondence, written communication related to AWEC department and keep update journal and staff payments.
• Maintain administration department filing system and incoming/outgoing correspondence record keeping.
• Facilitate meeting supplies and arrange meetings and seminars of AWEC department while required.
• Assist the focal point in collecting and reviewing the financial report received from NGOs.
• Follow-up on administrative assignment given by supervisor with related stakeholders.
• Translate administrative documents from English to local languages and vice versa.
• Preparing monthly Administrative report to the main office concerned unit.
• Perform other related tasks assigned by supervisor.
   
  Finance and Procurement tasks:
   
• Preparing vouchers based on supporting documents.
• Checking the accuracy of bills, e.g. calculation, omissions etc. before making payment.
   
• Checking the project expenses, their accuracy, calculation, exchange rate calculation, voucher supporting documents, and payment approval etc.
• Managing day to day expenses/petty cash expenses and their posing in the excel spread sheets.
• Assist establishing and maintaining cash controls and processing payments
• Preparing monthly cashbook sending it on time to HQ.
• Reconciling cashbook.
• Daily cash count.
• Assist AWEC Administration unit in purchasing of office supplies and equipment’s with application of USAID rules and regulation and keep track of inventory lists of sub-recipient with real stock.
• Supervise and control of all expenses related to vehicle maintenance and their fuel consumption. Maintain financial files and records.

Skills Required

• COMMUNICATION
• interpersonal skills
• computer skills
• Fluency in English, Pashto/Dari
• Honest, proactive and well mannered
• organizational and planning skills

Submission Guideline:

Submission Email:

recruitment@awec.info