Admin Officer- Only Male

Date Posted: Sep 06, 2023

Job Detail

Location:

Kabul
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

45259
Experience:

1 Year
Gender:

Male
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Sep 12, 2023

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About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

General Duties

Develop and implement a filing system for travel documents.
Provide support to Administrative and Program Assistants in various outposts, ensuring operational efficiency, effectiveness, and compliance with IRC policies.
Assist in the management of office premises and facilities in multiple locations, including Kabul, Gardz, Khost, Jalalabad, Logar, Helmand, Bamyan, Laghman, Kunduz, Badghis, and Herat.
Manage administrative supplies, office equipment, and other assets to ensure they are well-maintained.
Coordinate the arrangement of refreshments and the organization of trainings, meetings, and workshops, both within and outside of IRC.
Supervise the support team within the office and promptly report any issues as they arise.
Conduct field visits related to administrative issues and report findings to the Kabul admin team for further action.
Manage lease agreements for office premises and ensure compliance with contractual obligations.
Oversee petty cash management, including disbursements, reconciliations, and maintaining appropriate documentation.
Aid in the preparation of per diem, reimbursement, and other benefits to staff.
Prepare various correspondences and reports related to registry activities.
Handle the receipt, registration, coding, and forwarding of incoming faxes, letters, and other correspondence to the appropriate department, unit, or officer.
Participate in training sessions for operations and project staff on administrative procedures.
Contribute to knowledge networks and communities of practice.
Fulfil any other duties as assigned by the supervisor.

Specific Duties:

Facilitate travel arrangements for both national and international IRC-A staff, including flight bookings, transfer logistics, visa processing, and accommodation arrangements. Manage the shipping of personal belongings for foreign personnel arriving or departing.
Handle visa and permit processing for expatriate staff and visitors coming to Afghanistan.
Prepare payment vouchers for travel, hotel expenses, and other relevant payments related to the above-mentioned duties. Ensure that all required supporting documentation is attached in compliance with finance regulations.
Maintain and update the travel tracker for local and international staff, sharing weekly updates with the admin manager.
Monitor and report on monthly travel-related expenditures, including tickets, visas, per diem allowances, and accommodations.
Obtain necessary approvals for cash advances from Travel Agencies monthly.
Perform clearance of accounts with travel agencies for the finance team monthly.

Job Requirements

Education: bachelor’s degree in BBA or related fields.
Years of Experience: At least 2 years of experience in Administration or related fields.
Skills: Multilingualism, Flexibility, Compliance, Problem Solving, Communication, Reporting, Supervision, Even Planning, Logistics, Documentation Management, Financial Acumen, and travel Coordination.
Technical Competency: Travel and Logistics Management, visa and Permit processing, financial voucher preparation, Expense Tracking and Reporting, Filling System Development, Property Management, Even Coordination, Supervisory Skills, Data Tracking and Reporting, Cash Advance management, Clearance Procedures, Field visit Reporting, Corresponding Handling, Knowledge Sharing, Lease Management, Petty Cash Management, Per Diem and Benefits Processing.
Communication and reporting skills.
Fluency in Pashto, Dari, and English.
Computer skills (including MS Word, Excel, Access, and internet) an advantage.
Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.

Skills Required

Fluency in English, Pashto/Dari

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is proposed based on the approved policy but we encourage IRCA employees to remain up to 6 months and above to be given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/45259?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process.

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email:

Refer to submission guideline

Job Detail