Job Detail

Job summary:

Union Aid is seeking a competent Admin Logistics Assistant who will be responsible to assist in planning, organizing. implementing and monitoring procurement process, commodity transport and warehousing. Under the direct supervision of Admin and Logistics Officer, the incumbent is responsible to monitor the receipt of reports/documentation on the status and disposition of FIs and NFIs from point of origin to end use, and other logistics related issues.

LOGISTICS RESPONSIBILITIES

1. To follow the UA procurement procedures, policies and purchase food and non-food, equipment and other materials on time.
2. Procure all requested purchases in a timely manner. by working closely with admin and logistics officer, purchasing committee, and procurement committee.
3. Organize to obtain necessary price quotations for local procurements. with coordination with purchasing committee.
4. Assist purchasing committee to provide more and clear information about quotations, quality of items.
5. To review the market regularly for changing prices. improved quality and quantities of goods available.
6. Ensure appropriate documentation and reports on procurement are obtained.
7. Perform any other duties that might be assigned by line supervisor.
8. Make appointments, coordinate meetings, and schedule conference rooms for program/project staff.
9. Assist in arranging hotel and airline reservations and local travel plans for head office as well as project staff.
10. Maintain an accurate and complete filing system for project and office documents and correspondence, in compliance with Union Aid management policies and procedures.
11. Draft correspondence and reports as required.
12. Ensuring effective follow-up and registering of all assets on the base,
13. Maintaining an updated inventory list, as per UA’s procedures and guidelines
14. Maintaining an updated register of assets assigned to staff and making sure to collect their signatures on assets handling forms.

ADMIN RESPONSIBLITIES

1. Make appointments, coordinate meetings, and schedule conference rooms for program/project staff.
2. Assist in arranging hotel and airline reservations and local travel plans for head office as well as project staff.
3. Maintain an accurate and complete filing system for project and office documents and correspondence, in compliance with Union Aid management policies and procedures.
4. Draft correspondence and reports as required.
5. Perform any other related duties as may be assigned by line supervisor/manager.

• Please write the Job title/Vacancy Number on the subject line of your email.
• Attach your updated CV and application letter
• Aplications received after the closing date will not be considered
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED