Job Detail

1. People In Need (PIN) Afghanistan

PIN is a Czech, non-governmental, non-profit organisation founded on the ideals of humanism, freedom, equality and solidarity. Human dignity and freedom are fundamental values and we believe that people anywhere in the world should have the right to make decisions about their own lives and share the rights expressed in the Universal Declaration of Human Rights.

People in Need’s Afghanistan country programme started in November 2001, providing emergency food distribution in mountainous areas of the central highlands. 20 years later, the programme has visibly grown and diversified, but continues to promote PIN’s core values: envisioning a world where people are free to make decisions about their lives; a world where people are not restricted by an un-free society, poverty, lack of education or discrimination. Today, we work along the humanitarian and development spectrum, providing immediate aid supporting the most vulnerable in Afghanistan to find long-term solutions to the challenges they face.

2. Background

PIN Afghanistan’s three strategic objectives for the current planning period (2021-2022) are (1) Agency driven, transformative, humanitarian assistance; (2) Making markets work for crisis affected and marginalised communities; and, (3) Harnessing decent, productive and inclusive livelihoods. Under the current evolving context, the CP is focusing efforts under strategic priority 1 and in particular supporting people to have (1) enough to eat, (2) a safe and secure living space that supports their health and well-being, (3) the basic items needed to stay safe and warm, and (4) access to education when the normal structures are no longer available to them. 

PIN has secured an 11 month Educations in Emergencies project funded by the Afghanistan Humanitarian Fund. The project will establish temporary learning spaces to 2400 children in crisis affected communities in Kabul providing access to recreational activities, psychosocial support and basic educational course in line with EIEWG standards.

Position Summary

Under overall supervision of the Logistic Coordinator, the admin and logistic Assistant is responsible for effective follow up and implementation of day to day human resources activities, policies and procedures for Kabul Office.

Reporting Line

The admin and logistic Assistant report to the Logistic Coordinator.

DUTIES AND RESPONSIBILITIES

Admin and Logistic assistant:

The Office Admin & Logistics Assistant is responsible for all types of admin and logistics-related duties. ESSENTIAL JOB FUNCTIONS:

Admin Related Duties:

• Responsible for the smooth running of the following office functions:
• Prepare duty roster for the cook and cleaners and office maintenance. Ensure the office and compound are clean and maintained at a routine schedule.
• Responsible for maintaining supply of all admin documents and making them available Responsible for maintaining all administrative notice boards — keeping them updated clean and neat in appearance.
• Assist in the collection of monthly timesheets of support staff.
• Assist procurement Officer in processing payments for all service contractors.
• Assist Finance Department in making cash payments to contractors in the field and maintaining payment sheet — as instructed by the Head of Office.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to PIN and to not jeopardize its humanitarian mission.
• Other duties as assigned by supervisor.

Logistics-Related Duties:

General:

• Coordinate with program in terms of materials distribution planning.
• Make schedule of deliveries to project sites in coordination with the logistic officer and program departments.
• Coordinate receipt of materials/tools/equipments with procurements in a timely manner as not to delay procurement warehousing and program activities.
• Ensure quality of materials/equipments and tools as per the sample provided by the vendors to operations ´procurements´ department.

Asset Management:

• Maintenance a computerized inventory of all assets belonging to PIN Afghanistan program (includes coordination with other Departments).
• Assist with implementation of asset tracking system including use of asset tags movement of assets and upkeep of an asset register.
• Making of asset MC System as it could be centralized through main office KBL.