Job Detail

About HADAAF

• HADAAF is a non-governmental, non for profit and non-sectarian Afghan NGO founded in March 2004 and legally registered with the Ministry of Economy in 2006. Since its inception, HADAAF has been implementing programs in different sectors such as; health, education, livelihood, emergency response and community’s development mostly in hard to reach area of Afghanistan. Under its programs HADAAF is targeting the most vulnerable communities; such as marginalized women and children, people with disabilities, internal and external displaced population in different parts of the country. HADAAF has adapted a strategic approach of partnership and collaboration throughout its program implementation. Thus far, HADAAF has implementing projects/programs in partnership with MoPH, IMC, UNICEF, WHO, FHI 360, Health Net TPO, UNDP Save the Children International, Swedish Committee for Afghanistan, Johanniter and Cordaid in Nuristan, Urozgan, Ghor, Farah, Kunar, Laghman and Kabul provinces. This collaborative approach has enabled HADAAF to get access to hard-to-reach areas and implement quality service delivery.  

• HADAAF respects & adhere to national & international humanitarian standards such as International Human Rights, Convention on the Rights of Children (CRC), The Humanitarian Charter and Minimum Standards in Disaster Response, Do NO Harm, Speer Standards, NGO Laws and Code of Conduct among others.

Job Description

The admin officer has overall responsibility for administration filing system, correspondence, clerical services, office supplies and equipment. The post holder is responsible for benefits administration, recruitment procedures and staff personnel files, and also supervising the driver, cleaner, guard & other service staff.
Ensure efficient, effective, responsive, transparent and accountable provision of administrative and financial services to support the implementation of project activities
Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order
Ensure timely inventory of newly acquired equipment and assets
Typing letters, reports, minutes of the meeting and other administrative duties and responsibilities
Arranges and co-ordinates meetings, travel and accommodation when needed
Prepare and manage a record system to keep track of confidential documents
Facilitate organizing events such as conferences, workshops, seminars and meetings
preparing request forms of needs equipment and having update information about prices
Receive visitors and attend to them in a polite and professional manner and follow-up on them
Making and preparing financial vouchers
Manage daily, weekly, and monthly expenses of the project
Ensure financial operations are transparent
Verify and check bills for validity and accuracy
Review accuracy of the invoices based on the goods received records and supporting document
Preparing of payment vouchers
Updating and submitting cash book and weekly reporting.
Verifying and updating staff attendance sheets and rental machinery time sheet.

Skills Required

• having experience in the mentioned field

Submission Guideline:

We invite individuals with the necessary qualifications and experience to submit their applications, accompanied by a cover letter, to hadaaf.hr@gmail.com. The deadline for submissions is 25 May 2024.

Contact Numbers: +93786243900

Kindly note that applications received after the closing date will not be accepted or considered. Only shortlisted candidates whose applications align with the specified criteria will be taken into consideration.

Note: Applicants are required to mention the Vacancy Number and Province in the subject line of the email.

Submission Email:

hadaaf.hr@gmail.com