Job Detail

About Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO - one of the few with a specific expertise in forced displacement. In 40 countries 7,500 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance. DRC supports displaced persons in becoming self-reliant and included into hosting societies. DRC works with civil society and responsible authorities to promote protection of rights and peaceful coexistence. Our 6,000 volunteers in Denmark make an invaluable difference in integration activities throughout the country.

Job Description

The overall purpose of the role:

The main objective of the Admin Assistant is to ensure effective service delivery in the suboffice.

The support services manager and HR/Admin Officer will work closely with the Admin Assistant and support the implementation of HR services.

Admin assistant is involved to support Admin/HR officer and team leader support services in smooth implementation of HR & administration responsibilities in the suboffice.

Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

• Understand standard HR practices, policies, and procedures, and take primary responsibility to run the Admin and HR functions according to the DRC Operations Handbook.
• Ensure the presence of up-to-date Admin and HR documentation and recordkeeping to ensure effective administration and information management.
• Ensure new team member receives the required equipment (computer, phone, desk, email addresses, Identity cards, etc) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for onboarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity
• Scan Admin/HR-related documents and archive them electronically in an organized manner.
• Ensuring good records of staff attendance sheets, leave request forms, and tracking staff attendance and leave records.
• Review monthly timesheets, scan, and file them electronically.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure the office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.
• Draft, prepare and finalize daily official correspondence and record in & out letters.
• Monitor consumables, stationery, and cleaning materials for the office/ residence

Skills Required

• English Fluency
• Strong Communication skills
• computer skills
• Fluency in Pashto&Dari
• Ability to manage multiple tasks
• Well-organized and detail-oriented
• Must be able to work well with people

Submission Guideline:

Interested? When applying for this position, all applicants must send a letter of motivation and DRC Job Application form, you can access our job application form from the below link.

DRC Job Application form link: https://www.acbar.org/Document/8060869251.docx 

Note: Please attach the completed application form instead of CV along with your letter of motivation to the official DRC Job portal address mentioned in the job vacancy, Only DRC Job application form will be considered, please do not attach your CVs.

Females are highly encouraged to apply.

Apply://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=166117&DepartmentId=19008&MediaId=5 

Submission Email: