Admin and Finance Assistant

Date Posted: Dec 31, 2023

Job Detail

Location:

Sar -e - pol
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

HRM-171-2023
Experience:

2 Year
Gender:

Male
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Jan 05, 2024

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About HEWAD, Reconstruction, Health & Humanitarian Assistance Committee

HEWADis a preeminent first responder, HEWAD provides emergency relief to those struck by conflict, disaster and disease—no matter where they are, no matter what the conditions—working with them to recover, rebuild and gain the skills and tools required for self-reliance. After the emergency has passed and our disaster-relief effort has ended, we shift from emergency medical response to long-term medical support and training. HEWAD provides resources and training to help local staff provide a range of services—including healthcare, food, water and sanitation support—to their communities.

In Afghanistan where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

HEWAD is seeking candidates that transform, inspire, and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Description

Medical, Educational, Social and Humanitarian Assistance to needy people of Afghanistan. HEWAD implements primary health care for needy people of Afghanistan, and within those focuses on the provision of health care to the most vulnerable group, children and women. HEWAD provides perfect health education, information, and service to Afghans in order to improve their living condition.

Job Description:

The Admin/Finance Assistant is responsible for the financial, clerical and administrative tasks in their assigned provincial office. he will handle petty cash disbursements, advances, and maintain accurate records of payments and replenishments. he will provide assistance to the provincial team to maintain daily office functions.

Duties & Responsibilities:

Handles daily financial, clerical, and administrative duties
Coordinates logistical support
Monitors office equipment and supplies
Ensure that proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction.
Accurately record petty cash transactions and report disbursements weekly to Finance Manager in Kabul.
Handles routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.
Ensure completeness of supporting documentations for payment.
Invoice coding and data input into Oracle on a daily basis.
Responsible for petty cash disbursements, replenishment and petty cash count.
Ensure bank and petty cash transactions are recorded on a daily basis.
Prepare monthly cash-flow control sheets with original documents of all transactions.
Review field budget activities to ensure cost efficiency.
Ensure all transactions are processed and ready in time for month end and quarter end
close as per agreed timetable,
Review payment vouchers, bank & petty cash control sheets,
Verify travel expense reports.
Ensure all procurements comply with competitive 3 quotes bidding.
Issue, track and reconcile approved travel advances to field office staff; review

advance reconciliation and claims for completeness and accuracy.

Manage filing/archiving of all documents and admin files (including invoices,

payment vouchers, credit memos, expense reports.

Responsible for fixed assets management.
Take responsibility for the maintenance of all office equipment.
Prepare payment request according to internal procedures of the organization.
Coordinate and organize field staff travel in the field.
Responsible for correspondences, preparation of contracts and sending invitations.
Provide support role in audits (internal and external) including preparation of documents

for internal, external and donor audits), in the field office when necessary.

Liaise with internal and external auditors on audit related issues.
Facilitate auditors in performing on-site visits.
Assist in providing management responses to audit reports and timely implements the

audit recommendations.

Job Requirements

Good interpersonal skills (tact, diplomacy, discretion and impartiality) are essential

for this position.

Strong team-player with ability to work in virtual teams.
Ability to work and communicate effectively with a broad spectrum of individuals.
High level of good organizational and administrative skills with an ability to work

well under pressure.

Must be committed to equal opportunity employment policies.
Adheres to HEWAD values, which are: Knowledgeable, Optimistic, Determined

and Engaging.

Demonstrates HEWAD behaviors in way of working: Strive for Impact, Listen Deeply.
Collaborate Openly, and Innovate Fearlessly.

Educational Qualification & Experience Requirements:

University Degree in Business Administration (BBA), Social Sciences, and other relevant fields.
Minimum 2 years of work experience in relevant field.
Proficient in using of Microsoft Office, specially Excel.
Excellent spoken, reading and writing in Pashto, Dari and English is highly needed.

Skills Required

COMMUNICATION

Submission Guideline:

Applicants meeting the above requirements are requested to submit a cover letter along with their CV and the names of three references electronically to vacancies@hewad.org.af no later than 05January, 2024

Important Notes:

Please quote the Vacancy Number as the Subject of the e-mail when sending your application.
Supporting documents, e.g. diplomas, recommendation letters, identification card(s), etc., are not required at this stage, therefore not to be sent along with the application.
Only short-listed candidates will be contacted for further assessment
Note: Without the Position Title and Vacancy Number in the subject line of the email, your CV will not be considered for further process.
Please remember that we will not consider the CVs for the positions after the closing date.

Submission Email:

vacancies@hewad.org.af

Job Detail